Le Parfum x Notes Shanghai

Trip to Shanghai – Promotional Giveaway & Selection Program Official Rules

TABLE OF CONTENTS

Article 1 – Eligibility
Article 2 – Giveaway Period
Article 3 – How to Enter
Article 4 – Selection Process
Article 5 – Prize
Article 6 – Travel & Participation Conditions
Article 7 – Content & Publicity Rights
Article 8 – Release of Liability
Article 9 – Force Majeure
Article 10 – Disqualification & Cancellation Rights
Article 11 – Privacy & Data Usage
Article 12 – Governing Law

IMPORTANT NOTICE
NO PURCHASE OR PAYMENT IS NECESSARY TO ENTER THIS GIVEAWAY. VOID WHERE PROHIBITED BY LAW.

By entering this giveaway, participants agree to these Terms & Conditions and acknowledge that the final participant selection is made solely at the discretion of Le Parfum Magazine and Notes Shanghai.

 

ARTICLE 1 – Eligibility

The Le Parfum Magazine x Notes Shanghai Giveaway (“Giveaway”) is open to individuals aged eighteen (18) years or older, or the legal age of majority in their country of residence.

Participants must:

  • Hold a valid passport suitable for international travel
  • Be eligible to travel to China during the travel period
  • Be able to independently obtain any necessary visa, vaccination, insurance, or travel documentation
  • Submit truthful and complete information

The Giveaway is intended for fragrance enthusiasts, content creators, photographers, storytellers, journalists, or individuals with a strong passion for niche perfumery and creative content creation.

Employees, contractors, partners, or direct affiliates of:

  • Le Parfum Magazine (or linked companies)
  • Notes Shanghai (or linked companies)
  • Associated agencies, sponsors, or suppliers

…as well as their immediate family members, are not eligible to participate.

Le Parfum Magazine reserves the right to verify eligibility at any time.

 

ARTICLE 2 – Giveaway Period

The Giveaway begins on June 3rd, 2026 at 10:00 AM CET and ends on July 20th, 2026 at 11:59 PM CET (“Entry Period”).

Entries submitted after the Entry Period will not be considered.

Le Parfum Magazine reserves the right to extend, shorten, modify, suspend, or cancel the Giveaway at any time without prior notice.

 

ARTICLE 3 – How to Enter

Participants may enter by completing the official Giveaway form on the Le Parfum Magazine website during the Entry Period.

Each participant may submit only one (1) entry.

The application must include:

  • Full name
  • Valid e-mail address
  • Country of residence
  • Social media channels and/or creative platforms
  • Motivation for attending Notes Shanghai
  • Any additional requested information

Incomplete, false, misleading, automated, duplicated, or fraudulent entries may be disqualified at the sole discretion of Le Parfum Magazine.

Submission of an entry does not guarantee selection.

 

ARTICLE 4 – Selection Process

Although referred to as a giveaway for promotional purposes, the final participant is selected through a curated application process and not through a random draw.

One (1) selected participant will be chosen by Le Parfum Magazine and Notes Shanghai based on factors including, but not limited to:

  • Motivation submitted through the application
  • Passion and affinity with niche perfumery
  • Quality and relevance of social media or creative platforms
  • Storytelling potential
  • Alignment with the spirit and positioning of Le Parfum Magazine and Notes Shanghai

Neither Le Parfum Magazine nor Notes Shanghai shall be obliged to provide feedback regarding selection decisions.

The selected participant is expected to be notified around mid-August 2026. The selected participant will be contacted directly via the contact details provided in the application form.

If the selected participant:

  • Does not respond within seven (7) days
  • Cannot travel
  • Refuses the conditions
  • Fails eligibility checks
  • Behaves in a manner damaging to the reputation of Le Parfum Magazine or Notes Shanghai

…Le Parfum Magazine reserves the right to withdraw the selection and choose another participant.

 

ARTICLE 5 – Prize

The selected participant will receive:

  • A round trip to Shanghai, China (economy class)
  • 4 nights accommodation (5-star hotel)
  • Access to Notes Shanghai (October 14 to 17, 2026)
  • A special goodie box

The approximate total prize value is €1.500. The booking of flights, accommodation, and other travel-related arrangements will only be made by the organizers after the selected participant has obtained all required travel documentation, including a valid visa for travel to China where applicable. Le Parfum Magazine and Notes Shanghai shall not be responsible for any costs, delays, cancellations, or inability to travel resulting from visa refusal, visa delays, immigration decisions, or other travel restrictions.

The prize:

  • Is non-transferable
  • Cannot be exchanged for cash
  • Cannot be resold
  • May not be transferred to another person

Le Parfum Magazine and Notes Shanghai reserve the right to substitute parts of the prize with alternatives of equal or greater value if necessary.

If the selected participant voluntarily withdraws after travel arrangements have been confirmed, Le Parfum Magazine and Notes Shanghai reserve the right to recover any non-refundable costs incurred as a result of the withdrawal.

 

ARTICLE 6 – Travel & Participation Conditions

The selected participant is fully responsible for:

  • Passport validity
  • Visa applications
  • Travel insurance
  • Vaccinations
  • Compliance with local laws and regulations
  • Personal spending expenses
  • Ground transportation unless explicitly included
  • Behaviour during the trip and event

In order to ensure sufficient time for travel arrangements, the selected participant must obtain a valid visa for travel to China (if applicable) no later than September 10th, 2026, and provide reasonable proof of visa approval upon request. Failure to obtain the required visa by this date may result in withdrawal of participation and the selection of an alternative participant at the sole discretion of Le Parfum Magazine and Notes Shanghai.

Any costs incurred by the participant in relation to visa applications, passport renewals, travel insurance, vaccinations, or other travel documentation shall remain the sole responsibility of the participant unless explicitly stated otherwise in writing.

Le Parfum Magazine and Notes Shanghai are not responsible for:

  • Missed flights, visa rejections, travel disruptions, or delays
  • Health-related incidents, illness, injuries, or unforeseen circumstances, including sudden illness or death
  • Accidents, theft, or loss of belongings
  • Political restrictions or government regulations
  • Changes to the event, like schedule changes
  • Denial of entry into China or any transit country by immigration authorities

Participation in the trip and event is entirely at the participant’s own risk. By accepting the prize, the selected participant confirms that they are medically fit to travel and participate in the activities associated with the event.

The selected participant agrees to behave respectfully and professionally throughout the experience. Le Parfum Magazine and Notes Shanghai reserve the right to terminate participation immediately in case of inappropriate, unsafe, offensive, illegal, or damaging behaviour.

 

ARTICLE 7 – Content & Publicity Rights

By entering the Giveaway, participants grant Le Parfum Magazine and Notes Shanghai the right to:

  • Share submitted social media handles
  • Mention selected participants publicly
  • Repost content related to the Giveaway and trip
  • Use the participant’s name, image, likeness, voice, social media content, photographs, videos, submitted materials, and recordings captured before, during, or after the trip for editorial, promotional, marketing, public relations, and social media purposes worldwide without additional compensation.

The selected participant acknowledges that the trip may involve:

  • Social media coverage
  • Photography
  • Video recording
  • Editorial content creation

The selected participant understands that this experience is intended as a creative and editorial collaboration. While no minimum posting obligations are guaranteed, the participant is expected to actively document and share aspects of the experience in good faith across their platforms during and/or after the event.

The selected participant acknowledges and agrees that photographs, video recordings, interviews, and other media may be captured during the experience in which the participant may be identifiable. The participant grants Le Parfum Magazine and Notes Shanghai the irrevocable right to use, publish, reproduce, distribute, edit, and display such materials, including the participant’s name, image, likeness, and voice, for editorial, promotional, marketing, and commercial purposes worldwide without additional compensation.

Le Parfum Magazine and Notes Shanghai reserve the right to document and publish material from the experience, but also reserve the right to discontinue collaboration with the selected participant if content published by the participant is deemed misleading, offensive, unlawful, defamatory, discriminatory, or otherwise damaging to the reputation of the organisations involved.

The selected participant grants Le Parfum Magazine and Notes Shanghai a perpetual, worldwide, non-exclusive, royalty-free right to repost, feature, publish, distribute, and promote content created in relation to this experience, with appropriate credit where reasonably possible.

Participation in this program does not create any employment, freelance, agency, partnership, sponsorship, or contractual working relationship between the participant and Le Parfum Magazine, Notes Shanghai, or any affiliated party.

 

ARTICLE 8 – Release of Liability

By participating, entrants release and hold harmless:

  • Le Parfum Magazine (or linked companies)
  • Notes Shanghai (or linked companies)
  • All related partners, sponsors, agencies, employees, representatives, and affiliates

…from any liability, claims, damages, injuries, losses, expenses, or legal disputes arising from:

  • Participation in the Giveaway
  • Acceptance or use of the prize
  • International travel
  • Event attendance
  • Technical failures
  • Third-party services
  • Airline or accommodation providers
  • Illness, injury, or force majeure situations

All participation is at the participant’s own risk.

 

ARTICLE 9 – Force Majeure

Le Parfum Magazine and Notes Shanghai reserve the right to cancel, postpone, modify, or terminate the Giveaway or prize due to circumstances beyond reasonable control, including but not limited to:

  • Natural disasters
  • Government restrictions
  • Pandemics
  • Political instability
  • Travel restrictions
  • Safety concerns
  • Event cancellation
  • Strikes
  • Technical failures
  • Supplier issues

No compensation beyond the confirmed prize components will be owed.

 

ARTICLE 10 – Disqualification & Cancellation Rights

Le Parfum Magazine and Notes Shanghai reserve the right to disqualify any participant who:

  • Violates these Terms & Conditions
  • Provides false information
  • Uses fraudulent methods
  • Attempts to manipulate the Giveaway
  • Damages the reputation of Le Parfum Magazine or Notes Shanghai
  • Engages in hate speech, discrimination, illegal activity, or offensive online behaviour

Participation may also be withdrawn after selection if such behaviour becomes known afterwards.

 

ARTICLE 11 – Privacy & Data Usage

By entering the Giveaway, participants consent to the processing of their personal data for purposes related to:

  • Giveaway administration
  • Participant selection
  • Communication
  • Promotional purposes connected to the Giveaway

Personal data will be processed in accordance with applicable privacy legislation and the Le Parfum Magazine privacy policy: https://cdn.cookiecode.nl/privacy/leparfummagazine.com/en/pdf.

Participants may unsubscribe from marketing communications at any time.

 

ARTICLE 12 – Governing Law

These Terms & Conditions are governed by the laws of The Netherlands.

Any disputes arising from or relating to this Giveaway shall be subject exclusively to the competent courts of The Netherlands.